Minutes of the Dunnington Parish Council meeting held on 11th January 2021. (Virtual)
Present: Cllrs G Shaw, A Dykes, J Maggs, L Turnbull, D Swallow, J Farmer, N Ford, M Thompson, J Brooks and S Hardwell
Clerk: J Bone
Ward Councillors M Rowley and M Warters attended
Two members of the public were also present
Before the meeting began the Chairman G Shaw advised that Councillor Gill Calvert had resigned from the Council
1 FORMALITIES
1.1 Parish Council to receive apologies for absence given in advance of the meeting
Cllr G Kay - working
1.2 Parish Council approved apologies and reasons for absence
1.3 Previous Meeting Minutes (14/12/20) were approved
1.6 Declarations of Interest - None
2 POLICE REPORT
2.1 Police Report had not been received but Cllr D Swallow had been promised this would be sent but Cllr M Thompson reported that police patrols had taken place.
3 PUBLIC PARTICIPATION
No members of the public wished to speak.
4 EXCLUSION OF PRESS AND PUBLIC
4.1 The council will resolve to exclude the press and public, from the meeting for any item where the publicity of the matter being prejudicial to the public interest or by reason of the confidential nature of the business to be transacted or for other special reasons - Resolved
5 REQUEST FROM THE PLAYING FIELDS ASSOCIATION IN RESPECT OF PAYMENT OF VAT INVOICE
5.1 Discussion took place and a small group will be formed to look at and clarify the ownership of the grounds and buildings.
6 BUDGET FOR CONSIDERATION 2021-22
6.1 Precept increase to be approved for 2021/22 – A discussion took place and after a vote was decided at a 10% increase – vote 9 for and 1 against
6.2 Final Budget to be approved for 2021/22 – after a discussion and a vote decision was 9 for and 1 against.
7 PC TO CONSIDER APPLICATIONS FOR THE COUNCILLOR VACANCY AND DECIDE WHICH ONES TO INVITE AND MAKE A PRESENTATION AT THE NEXT PC MEETING PRIOR TO A VOTE After discussion the decision was made to invite all three candidates to the February meeting to present themselves and answer questions posed by the PC
8 CEMETERY ISSUES
8.1 PC to discuss request for refuse collection from the cemetery – PC agreed to approach COYC to include the Cemetery on the refuse collection – the Clerk will follow up
8.2 PC to discuss and agree funding request for cemetery – Cllr L Turnbull had circulated a paper to proposing work to be done. PC agreed the work could go ahead – quote is £480 plus VAT.
9 TRAVELLERS SITE A166 – Cllr A Dykes gave an update
10 UPDATE ON INTAKE LANE – Cllr A Dykes gave an update, the first phase has now been completed
11 UPDATE H31 EASTFIELD LANE DUNNINGTON – Cllr a Dykes gave an update, the decision has not been made as COYC have given the builder until 5th March to provide further detail
12 APPOINTMENT OF A REPLACEMENT PARISH REPRESENTATIVE TO THE CITY OF YORK COUNCIL STANDARDS COMMITTEE Discussion took place and city of York ward Councillor Martin Rowley advised what this would entail.
13 FINANCE AND CORRESPONDENCE
13.1 Full updated Accounts and Accruals to date for 2020/21 as follows
Additional items of expenditure were 14.39 for Zoom costs and 12.00 subscription costs
13.2 Correspondence
Various items received by email from Ward Councillors, COYC, YLCA and Parishioners
Discussion took place in respect of correspondence received in respect of doctor’s surgery availability.
13.3 PC to agree to obtaining new Internal auditor due to retirement of current auditor- Resolved Clerk to follow up
14 REVIEWS
14.1 Local projects - Cllr A Dykes is progressing the Noticeboards
14.2 PFA Update – Cllr J Farmer reported that all closed down again and very sad for the people who enjoy sport and organised exercise.
It has provided an opportunity to review how the organisation is run and this is being looked at. At the end of last year we had 2 volunteers but not had the opportunity to show them the ropes. £300 raised at the Boxing Day Walk for Alzheimer’s Research and MIND. A lot of people walked at varying times of day and 80 people booked to come to the club afterwards and gave very generously. A ward grant for equipment has been received to assist football and cricket maintain their grounds. This was very gratefully received and will save them money as volunteers can carry out the work instead of outside contractors.
14.3 Communications – Cllr D Swallow had nothing new to report
14.4 In-Bloom - Cllr J Brooks had nothing new to report
14.5 Environment – Cllr L Turnbull reported that a new spec has been sent out to various Garden Maintenance contractors as the contract is up for tender in March.
14.6 Cemetery – Cllr J Brooks/N Ford reported that phase 2 requires progression, needs turning over and new grass put down.
14.7 Playpark – Cllr J Maggs reported that more maintenance had to be carried out in December. Broken glass is causing problems.
14.8 Transport – Cllr J Maggs reported on Transport issues in the Parish
14.9 Ward Committee - nothing new to report
14.10 Scouts and Guides – Cllr A Dykes reported that a ward grant is being pursued for the resurfacing outside the Scouts and Guides Hut
14.11 Parish Land and Allotments – Cllr G Kay had nothing new to report
14.12 Dunnington School – Cllrs Sarah Hardwell reported that the school is still open and 41% of children attended last week
15 PLANNING - Ongoing Applications
15.1 Os Field 2800 Eastfield Lane Dunnington York - Erection of 78 dwellings, landscaping, public open space and associated infrastructure
15.2 Ridgeway 2 Greencroft Court Dunnington York YO19 5NN - Single storey extension to side and rear following demolition of existing garage
15.3 1 Kendal Close Dunnington York YO19 5PG - Two storey side extension
15.4 Holme Lea Hull Road Dunnington York YO19 5LR - Removal of condition 4 (archaeological investigation) of permitted application 19/01833/FUL (extension of access track).
15.5 69 York Street Dunnington York YO19 5QW - Single storey conservatory to rear
15.6 The Meadows Hull Road Dunnington York YO19 5LR - Erection of building for use as home office after demolition of existing agricultural building
15.7 14 Hunters Wood Way Dunnington York YO19 5RA - Single storey side extension
16 PLANNING - New Applications
16.1 Highthorn Stamford Bridge Road Dunnington York YO19 5LN - Conversion of the existing agricultural building (located in field to the north east of Highthorn) to form 1no. dwelling with associated works and infrastructure; and change of use agricultural land to domestic curtilage. Alteration and widening of the vehicle access from Stamford Bridge Road
17 PLANNING - Decisions (COYC)
17.1 1 Church Street Dunnington York YO19 5PP - Crown clean 3no. Juniper trees; remove branches from Ash - tree works in a Conservation Area – Approved
17.2 Dunnington House 31 Common Road Dunnington York YO19 5NG - Crown reduce 1no. Yew and 2no. Holly trees by 2m - tree works in a Conservation Area. – Approved
18 PLANNING ENFORCEMENT
18.1 Hull Road
18.2 1 Church St
18.3 Travellers Site A166
19 AOB
Next Meeting to be held Monday 8th February 2021 venue to be arranged.
Signed……………………………………………………………..Dated……………………………………………………………